Version 2.3.1 is a legacy release, and these documents are no longer being maintained.

Create & print physical storage locations report

This page of the user manual focuses on printing storage location reports. To learn about linking physical storage location to an archival description please see Physical storage.

Create physical storage report from View archival description screen

Users can create a physical storage report from any archival description screen, assuming that physical locations have been associated with those archival descriptions.

Note

Physical storage location reports are available only to authenticated (logged-in) users. However, all users can view physical storage locations in file or item lists, under retrieval information.

Navigate to the level of description which you wish to create a physical storage report for (e.g, for the physical storage locations of an entire fonds, view the fonds level description, etc). Click on Reports, and from the available options click on Physical storage locations, then click Continue.

Report printing options including Physical storage locations

AtoM takes you to a print preview page. A list of storage containers is organized under name, location and type. You can select “print” from your browser and print the report, or you can select “close” and AtoM will return you to the View archival description screen.

Print preview of a physical storage report.

From here users can click on a hyperlink container name and AtoM will take you to the View physical storage screen.

Screen showing contents of physical storage location

You can choose to edit the physical storage by selecting the “edit” button in the button block,see Edit current container. You can choose to delete the physical storage by selecting the “delete” button in the button block.

You can click on the print print icon in the title bar and AtoM will take you to a print preview page, showing all the contents of that physical storage location.

Physical storage location print report

Alternatively, on the View physical storage screen you can click on the hyperlink associated with a specific record and AtoM will take you to the View archival description screen for that record.

Create physical storage report from Manage menu

Click on the “Manage” menu and Select “Physical storage” from the drop-down list.

Using the manage menu to navigate to Physical Storage.

AtoM will take you to the Browse physical storage screen. All containers are listed by name, location and type. You can sort by Name or Location.

Browsing the physical storage locations.

Tip

For more information on managing physical storage, see the Physical storage page.

As above, click on the hyperlink container name and AtoM takes you to the View Physical storage screen.

Screen showing contents of physical storage location

You can choose to edit the physical storage by selecting the “edit” button in the button block,see Edit current container. You can choose to delete the physical storage by selecting the “delete” button in the button block.

You can click on the print print icon in the title bar and AtoM will take you to a print preview page, showing all the contents of that physical storage location.

Physical storage location print report

Alternatively, on the View physical storage screen you can click on the hyperlink associated with a specific record and AtoM will take you to the View archival description screen for that record.

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