Version 2.3.1 is a legacy release, and these documents are no longer being maintained.

File list report and print

AtoM offers users the ability to print lists of files and items. Both public users and logged-in users have access to printing lists of files and items. The printer icon print is presented alongside the hyperlink Reports in the top, right-hand corner of the Archival description view page.

Tip

Before you click on Reports, make sure that the archival description you are viewing has child records that correspond to files. If the archival description does not have any information at the file-level, you will not be given the option to create a file-list report.

Warning

AtoM’s file list report is hard-coded to use the “File” level of description term in the “Levels of description” taxonomy. If you have edited or removed the “File” term from the taxonomy, the report will not work!

  1. Click on the report Reports hyperlink.
  2. The Reports page is loaded for public users:
Reports view to the public user.
  1. Alternatively, if you are logged-in as Admin, AtoM will load the page with the additional options: physical storage locations and box label CSV.
Reports view to the logged-in user with Admin privileges
  1. Select the Continue button, and AtoM presents a report criteria page for the public user, which provides the following sort options: reference code, title and date (based on start date).
Report criteria view to the public user.
  1. If you are logged-in, selection of the Continue button will take you to a report criteria page, which provides the following sort options: reference code, title, date (based on start date) AND retrieval information.
Report criteria view to the logged-in user with Admin privileges.
  1. Choose your preference for sorting the list by clicking on the appropriate radio button.
  2. Select the Continue button and AtoM will load the print preview page for the file list report.
  3. The example below shows the file list report for a public user:
Print preview to the public user.
  1. The example below shows the file list report for a logged-in user. Notice the extra column with retrieval information, which is the physical storage location.
Print preview to the logged-in user with Admin privileges.

Back to top

Version 2.3.1